"The church in the heart of the city, with the city in its heart."

 

 

Job Descriptions

 

Local Church Women's Ministries Job Description

The leader is appointed by the local church nominating committee. The Women's Ministries leader is a member of the church board.

GOALS AND OBJECTIVES

  • The leader will assist the church in meeting the spiritual, emotional, and intellectual needs of women in their various stages of life and cultural diversity.
  • The leader is to create an environment that encourages productivity, rewards effort and initiative, and provides a spiritual climate in which each woman can experience growth.
  • The leader assesses the needs of the women in the church through surveys and interviews. She acts as chairperson for a Women's Ministries committee to develop programs and activities to meet the needs identified through the surveys.
  • The leader is an active member of the local church board disseminating information on women's activities and harmonizing these activities with the larger church program. She works closely with the pastor and the local conference Women's Ministries director.
  • The church board or nominating committee selects the Women's Ministries leader in the local church. Qualifications include a sensitive, caring nature, a clear spiritual understanding of God's design for women, and a burden for women's broad needs and concerns.

DUTIES AND RESPONSIBILITIES

The major duties and responsibilities of the Women's Ministries leader includes the following:

  1. Establish a Committee. The leader will work with the church board to establish a committee. The committee should be composed of women interested in the broad spectrum of women's needs and concerns. The purpose of the committee is to brainstorm, develop strategies, and assist in planning programs and activities that relate to women's specific and varied needs.
  2. Needs Assessment. The leader will work closely with her committee to survey the needs of the women in the local church and community. Survey questionnaires can be used to obtain this information.
  3. Program Development. The leader will work with her committee and the pastor to develop and implement Women's Ministries programs or seminars, and network with existing support groups active in the church. She and her committee may decide to sponsor such programs as support groups for abused women, support for elderly members, single parents, health care, hygiene, time management, grief recovery, spiritual care (discipleship), witnessing, personal devotions, self-improvement, and support for women married to non-believers, etc. Other activities may include prayer breakfasts, literacy programs, day care, and programs for the elderly.
  4. Chairperson of the Women's Ministries Committee. It is the responsibility of the local church Women's Ministries leader to chair the Women's Ministries committee. She will encourage ideas and plans that maximize women's contribution to the mission of the church. The chair will put together an agenda, moderate discussion, and facilitate group cohesion through personal sharing, prayer, and fellowship.
  5. Advocate of Women's Concerns, Needs, and Contributions. It is the leader's responsibility to keep the church membership informed of Women's Ministries and its contributions to church life. This responsibility includes allotting time during personal ministries, announcement period, or Sabbath school to share with the congregation at large. This responsibility includes being a liaison between the women of the church and the church board members, assisting the board members to keep in view the needs of the women in the church and recognizing the Women's Ministries as a significant and vital part of church growth and church dynamics.

RESOURCES

The conference Women's Ministries director is responsible for providing resources for the local church leaders. The Women's Ministries leaders at the union level provide training seminars for Women's Ministries leaders, and the Women's Ministries director at the division level is available for organizational assistance, training meetings, encouragement, and resources. It is important for local leaders to attend basic training sessions sponsored by the local conference. Women's Ministries is committed to reaching the community, discipling people, and nurturing our members around the world.


 

 

Duties of the Men’s Ministry Director 
 

  1. Develop and conduct on a periodic basis a wide variety of programs and activities that will meet the various contemporary needs of a diverse male constituency. 

  2. Encourage and facilitate meaningful spiritual, mental, and emotional growth among the men of the church. 

  3. Work with a small administrative committee to make plans and policy.

  4. Communicate with the church secretary and pastor when scheduling programs. 

  5. Serve as the conference men’s ministries representative to the local church. 

  6. When requested assist the conference director in planning meetings that are for the benefit of all the men of the conference. 

  7. Serve as a communicator of news of interest to men that is disseminated from the division, union, and conference men’s ministries programs. 

  8. Mentor someone else in this ministry. 

  9. Report to the family ministry committee and/or church board. 

    Spiritual Gifts Desired:  Encouragement, administration, shepherding. 

 

 


Duties of the Family Ministries Coordinator
The major functions and tasks of the Family Ministries Coordinator are the following:

  • Needs Assessment: Work with the pastor to survey the needs of the church: couples, single persons, single parents, children, teens, young adults, mature adults, etc., and finding which topics are of interest to them. Needs assessment tools such as survey questionnaires and analysis worksheets are available in some of the resource materials listed in this leaflet and from your local conference office. Your conference Family Ministries Director may be able to assist you.
  • Program Development: The Family Ministries Coordinator works in cooperation with other church leaders to implement family life programs. This involves planning, promotion, recruitment and training of volunteers, delivery of the programs and evaluation. Although a number of very detailed and "user-friendly" program helps are available, successful programs still require considerable attention to detail, good organization and strong communication for many weeks in advance.
  • Chairs the Family Ministries Committee: It is recommended that even in the smallest congregations a committee be selected for family ministries instead of following the tradition of making it a one-person assignment. Family ministry is about relationships and helping people learn to be Christlike in their relationships. This needs to be modeled in a group setting because it is "caught as much as it is taught." Even if the committee only meets once a quarter, and includes people who hold other offices in the church, it should become a support group as well as a working unit. As chairperson it is your responsibility not only to put together an agenda and moderate the discussions, but to facilitate times of personal sharing, prayer and learning.
  • Family Advocate: The Family Ministries Coordinator sits on the church board and should represent the needs and concerns of family life there. It is easy for a board to become involved in the organizational and financial issues of the church and forget that congregations are essentially clusters of households; people trying to live out their faith together. It is your responsibility to help the board keep in view the relational needs of the members of the church and make family life a real priority in all that the church does.
  • Information Source: The congregation will depend on you as a primary source of information about ministry. It would be a good idea for you to begin to construct a list of Christian counselors to whom you can feel confident making referrals. You will want to guard against getting too involved or "playing psychologist" (unless you are one), but highly developed listening skills will make it easy for other church members to share their concerns and needs with you and ask for information. This informational task includes taking opportunity regularly, during personal ministries time or Sabbath School or worship, to share information with the whole congregation as it comes to you from the conference and in resource materials.

 


 

Personal Ministries Secretary
 

The personal ministries secretary is the representative to the Adventist Book Center (ABC) for all departments of the church and conducts clerical aspects of the personal ministries council. Job Duties

  1. The church pastor and personal ministries secretary are normally the only personnel authorized to order and charge items at the ABC to the church account.

  2. Channel the bills received from the ABC to the church treasurer noting what each charge is for and file original invoices for record

  3. Enter all transactions in the order book

  4. Order Sabbath School supplies from the ABC as indicated by general Sabbath School superintendent

  5. Post a master list of the quarterly orders for the Sabbath School secretary, and give one copy to the Sabbath School superintendent

  6. Work with the personal ministries leader in obtaining orders during periodical campaigns and send to conference office as directed

  7. Keep a record of orders and payments of periodicals by church members. Actual payments are handled by church treasurer

  8. Arrange for collection of debits pertaining to periodical orders

  9. Complete "Church Personal Ministries Report" at end of each quarter

  10. Attend conference personal ministries secretaries' meeting

  11. Read bulletins sent by conference and disseminate appropriate information

  12. Distribute copies of the "Adventist Layman" to appropriate people

  13. Do secretarial work for the personal ministries department as designated by the personal ministries leader

Job Relationships
The personal ministries secretary is a member of and responsible to the church board and is a member of the lay ministries council and Sabbath School council.

 


 

Duties of the Education Secretary 

Although the program varies from church to church depending on the size of your congregation, the ministry of the education secretary will include the following: 

1. Keep records of children. You will need a written record of all the children and young people in church families. A card file of the church membership by household needs to be developed. The church clerk could assist you in this responsibility. After the name of each school-age child a notation should be made as to where the child is attending school. If there are any special problems relating to finance, a parent who is not a church member, etc., a notation should be made on these cards. Of course, no information of a confidential nature should be made public. This file is to help facilitate an accurate report to the conference education office or the school board. You will not automatically serve as a member of the local school board. 

2. Assistance to families with children in public schools. Communicate to the pastor the obstacles that may have kept a student from attending church school. Work with the family and the school personnel to see if the problem can be resolved. 

3. Promote Christian education. Cooperate with the pastor and other educational personnel in your church in helping to educate church members concerning the benefits of Christian education and the necessity of providing an Adventist education for all the youth who desire it. Vigorously promote giving toward financial aid for needy and worthy students. Coordinate periodic reports to the church featuring the church school, junior academy, senior academy and college. Help plan the yearly Education Day program. 

4. Help the parents of infants. Christian education begins at infancy in the home. If plans for education in a Christian school begin at the time a new baby arrives in the home, and parents have planned ahead, the financial burden of a church school does not bring on a sudden drain in the family budget. 

5. Special care for the children of new converts. Special care needs to be shown in communicating the opportunities available in the Adventist schools to new converts and their children. Appropriate brochures and handbooks from the various schools they could attend should be given to them. Arrangements could be made for the new family to visit the schools along with another church member who is familiar with the educational institution and program. 

 


 

Duties of the Deacon and Deaconess 

The ministry to which a person is called when he or she becomes a deacon or deaconess includes the following duties: 

1. Greeting and ushering. Especially in smaller congregations, the deacon and deaconess will serve as greeters and ushers for the services held in the church. They will also help the pastor and other event leaders maintain the smooth operation of church meetings. 

2. Upkeep of church property. They will take responsibility for the care and upkeep of church property, including the oversight or actual doing of the janitorial work, repairs, grounds maintenance, interior decorating and small renovations. 

3. Security. They will care for the security of those in attendance at church activities, always vigilant for the comfort and safety of all persons. This includes opening the church building(s) before meetings and locking the facility at the conclusion of activities. 

4. Visitation. They will join with the pastor and elders in visiting church members. Some churches assign a geographic area or certain number of members for deacons and deaconesses in teams of two or three to visit. 

5. Assisting with the baptismal ceremony. The traditional roles for this service are described below. 

The deacons will 

a. Prepare and fill the pool. 
b. Assist male candidates. 
c. Do the physical labor related to the service. 

The deaconesses will 

a. Prepare the robes for all who are participating. 
b. Assist female candidates. 
c. Launder and store robes, towels, etc., after the ceremony. 

6. Assisting with the communion service. The traditional roles for this service are described below. 

The deacons will 

a. Provide the physical arrangements, such as placing the communion table. 
b. Place the towels, basins and water in the appropriate rooms for use in the ordinance of humility. 
c. Dispense water and basins for the men during the Ordinance of Humility, giving particular attention to visitors, new members, and the aged. 

The deaconesses will 

a. Prepare the bread and grape juice. 
b. Arrange the emblems and covering on the table. 
c. Dispense water and basins for the women during the ordinance of humility, giving attention and assistance to visitors, new members, and the aged. 
d. Clean and store the linens and serving pieces used in communion. 

7. Caring for the congregation. In many churches an unwritten tradition gives the women who serve as deaconesses or deacons the responsibility of organizing hot meals for any church family that experiences a death or other tragedy. This may mean simply taking food to the home or, in some cases, the serving of an entire meal to family and guests after a funeral. Often the planning of wedding and baby showers is also done by this group. This is an important aspect of a caring ministry in the congregation. 

 


 

Communication Leader

It’s true that communication is central to every aspect of our local church structure today, technically making every leader in the church a communicator. But as the appointed communication leader, your role in ministry is specifically defined to ensure that members are kept informed and the church is properly represented to the public. Following are the four areas that encompass your ministry as communication leader in the local church: 

Public Relations 

As communication leader, you are responsible for building, monitoring, and protecting the image of your local church and its name, within your community. 

To do this effectively: Ensure that the church is identified by an exterior sign appropriate to the building’s architecture and check the church’s appearance regularly for problems needing attention. Arrange for the identification of the church through listings in local telephone directories, tourist publications, highway signs, and hotels and motels. Arrange for church representation at exhibits and fairs, in parades, and at other community events. Build and nurture relationships with community leaders, clubs, and organizations, and encourage increased church involvement and support in the community when and where appropriate. 

Try this: Develop and maintain a church web site; join a communication association like the Society of Adventist Communicators and the Religious Communication Council; supply the What’s a Seventh-day Adventist? brochure and the Hands of Hope booklet to members for distribution to friends, work associates, and community leaders; customize and share the Giving is Caring calendar with community contacts and local government officials. 

Media Relations 

Your objective is to raise public awareness of our church—its members, its mission, and its message; work to get church activities and events noted in the media; and help to get the church’s views included in the news adequately and accurately. 

To do this effectively: Report church activities to local radio, television, and newspapers by submitting news releases and public service announcements, arranging for interviews, writing letters to the editor on matters of concern to the church, writing or assigning feature stories or columns, arranging for photo coverage of congregational activities or events, and serving as a source of information for public media representatives. Look for opportunities, story ideas, and current issues that concern your church and community. Seek to become personally acquainted with newspaper editors, broadcast assignment editors, religion reporters, and community relations personnel. Develop initial contacts with press kits, nurture contacts with phone calls, and follow up contacts with hand-written note cards. 

Try this: Develop and maintain a local media contact list; seek coverage of camp meeting, a health fair, or a Pathfinder event that benefits kids or the community; send your contacts Christmas cards from your church. 

News and Information 

It’s vital to keep church members informed about upcoming activities, and equally important to share church news with conference communication directors and the larger Adventist family. 

To do this effectively: Publish a regular newsletter with photos, articles, and input from members and/or submit articles and photos to conference communication directors for conference newsletters or sections in union papers. Maintain an attractive bulletin board in the church lobby highlighting church activities, news, photos, and developments. 

Try this: Send sick, shut-in, and missing members copies of the church newsletter or bulletin. Publish a church pictorial directory paid for by ads from community businesses and church well-wishers; watch First Wednesday via satellite to keep up with your worldwide Adventist family. 

Advertising and Promotion 

One of your most important responsibilities is to strategically promote all church programs and evangelism campaigns to attract attendance. 

To do this effectively: Regularly consult with the pastor and departmental leaders about events and activities they are planning. Assist them with the creation and placement of brochures, flyers, direct mail, broadcast and print ads, and other promotional ideas. Professionally prepared advertising materials are available for many programs, as are public relations and advertising agencies for consultation. 

Try this: Ask a college student member whose talent is graphic arts to design your flyers, brochures, and ads; invite members who work in communication by profession to help develop an advertising campaign for your next evangelism effort or church project. 
 


 

Duties of the Public Relations & Religious Liberty Leader 

The ministry to which a person is called when he or she becomes a religious liberty leader can best be described in the following ways: 

1. Promote Liberty magazine. Your first responsibility as religious liberty leader is to help your pastor conduct the religious liberty campaign in your church. Set an example by your wholehearted support. Then encourage church members to subscribe to Liberty for themselves and give generously to send the magazine to community, state or province, and national officials and thought leaders. 

2. Communication. Report good and bad news through church newsletters, the church bulletin, and in oral reports in the personal ministries time. Become the eyes and ears for your conference and union public affairs and religious liberty directors by bringing significant items to their attention. 

3. Get acquainted with public officials. Know the state or provincial government leaders and national legislators from your area. Write to them when religious liberty issues arise. Let them know what your religious liberty concerns are in a respectful, dignified manner as befits the cause of Christ. When religious liberty issues arise, you may be asked to encourage church members to write letters to state, provincial, or national leaders, but consult with your union Publish Affairs and Religious Liberty (PARL) director before writing or contacting public officials in the name of the church. 

4. Give recognition to civic leaders. When a civic official in your community takes a strong stand on upholding religious liberty, contact your union conference PARL director for assistance in recognizing the official by presenting an appropriate plaque or award at the church or in the official’s office. 

5. Community relations. Become involved in the local community. Keep a current name and address file of city and county officials including council members. Get acquainted with your city and county public servants and be sure they receive Liberty magazine. Attend their meetings to become better acquainted with the problems in your community. Keep your pastor and conference PARL director informed about major developments in your community that could affect religious freedom. Help to organize local contacts when asked to do so by your pastor or conference PARL director. 

6. Help church members. Watch for religious liberty problems among church members. Some members, especially new ones, are not aware that assistance is available to them as they face Sabbath employment problems or problems with labor unions. 

 


 

Duties of the Community Services Director 

The major functions and tasks of the local church community services director include the following: 

1. Discovering the needs of the community. A needs assessment of your area should be completed every two or three years by visual inspection; using public, private and human services agencies such as police, fire, mental health and human services; by reviewing the news media; and by conducting surveys. 

2. Mobilizing a response to specific concerns. It is your responsibility to help your church identify social concerns to which it feels called to respond. Usually this decision will be made in the outreach or personal ministries committee. Once the decision is made you will have the task of getting the word out and rousing the congregation to action. 

3. Organization of programs. You will be asked to recruit volunteers and arrange details of entry events (activities through which non-members participate for the first time in a church-sponsored activity), and other social action projects. These will include health screening, aid for the poor, literacy and employment assistance, and inner city programs. You or a church-elected Disaster Response Coordinator may be responsible to coordinate disaster-related activities.

4. Establish cooperation. The community services director is asked to work with other organizations in the community so the church does not duplicate services. Memorandum of Understanding have been established at national levels with non-profit organizations and private sector parties specifying what Adventist Community Services will do in the event of major disasters and related to certain social problems. Similar agreements are needed in your area. This may mean that you, or someone you appoint, will meet regularly with inter-agency committees to represent the Adventist Church. 

5. Communication. You are the person the congregation expects to keep it posted about Adventist Community Services activities, as well as provide information on current issues. This means that you will want to utilize the personal ministries time once a month (as outlined in denominational policy), prepare announcements for the bulletin and church newsletter, and distribute a comprehensive statistical report at least once a quarterr. Since the yearly “Hope for Humanity: Ingathering” and "Disaster Famine and Relief" appeals are a major source of funds for community services, the community services leader will want to be involved. 

6. Reporting. You are the person responsible to document community service statistics. Keeping records of the clients you serve, services you provide, volunteer statistics and financial records is important to you, your local church and the Adventist Church in North America. This information can provide operational transparency and assist with grant opportunities, volunteer recruitment and donation requests. With free web-based software, you can quickly and easily maintain these records.
 


 

Duties of the Singles Coordinator 

The duties of a person when he or she becomes a coordinator of singles ministries in the church will include the following duties. 
 

  1. Form a Committee. Find responsible people who will help plan and develop activities and programs. Keep in mind when choosing committee members that the adult singles need to "own" their ministry in order for it to be relevant to their needs. Other important aspects of your ministry will be to brainstorm, develop friendship in the committees, and delegate responsibilities in a way that involves as many individuals as possible in the program. 

  2. Bible Study. A ministry to single adults must include Bible teaching which may take place in a large or small group situation, or maybe both. Small group Bible studies can meet during Sabbath School and be recognized as a Sabbath School class, or meet as a Home Bible Fellowship, or a midweek meeting at the church. Large group activities might take the form of a monthly Singles Fellowship where Bible study would not be the only item on the agenda. 

  3. Involve Singles in the Worship Service. Look for ways to help the singles in the church to become part of the worship services and contribute to a spirit of commitment among the members of the church. 

  4. Plan Entry Events. You will need to help the church plan entry events and build pathways that will attract new members, specifically single members, and nurture their growing faith. A divorce recovery seminar, a single parent workshop, and other seminar packages are available. 

  5. Attitudes. Help the congregation and its leaders develop a non-judgmental, open and accepting attitude. Focus on how to minister to singles in the situations in which they are found. The question is "What can be done now?" Rather than, "What happened?" or "Why did you do what you did to get yourself into this?" 

 


 

Church Media Upgrades for the Third Millennium

Sound—Monitors for the platform are helpful for musicians to hear themselves go sharp or flat before the congregation does (and hopefully make the needed corrections).

Projection
—Data projector for computer generated graphics of announcements, songs, scripture readings, offertory videos, special features, and sermon slides can really enhance the visual worship experience. 3,000 lumen projectors that can cut through ambient light are now beginning to be affordable. A video monitor for the platform is also helpful so that the presenters don’t have to look over their shoulders to see what the congregation already sees. 

Projection Software
—PowerPoint is a good presentation tool that can be used to organize and present the graphics for church. If you want video behind the words for songs, and want to build your play list quickly, Media Shout, or Easy Worship do the job nicely. 

Video Production—A Mini-DV camcorder with a firewire output combined with a firewire equipped computer can provide the base for church produced mini-features. Editing software such as Pinnacle’s Studio 9 are economical and easy to use.

Lighting—Proper lighting of the platform can greatly improve the worship experience for the congregation. The entire atmosphere of the congregation can change slowly or dramatically through lighting changes. This may involve the installation of several more lighting fixtures and a special lighting board to control the sanctuary and platform lighting. 

Building—Any church considering building a new sanctuary or remodel an existing sanctuary should consult with an audio-visual designer in the conceptual stages of planning. A building designed for the audio-visual needs of the church in mind can save hundreds of thousands of dollars down the road.

 

 

 

 

 

 

 

 

© Copyright 2013 Media Department, Centreville Seventh-day Adventist Church

Fifth Terrace off Collins Ave, Centreville, Nassau, The Bahamas

1-242-325-3097  ● centrevillechurchbahamas@gmail.com